Data Requirements

Data Requirements for Mailing Lists

Please send us your database file(s) as soon as you can. Should there be any problems with the disk(s) or data, this will hopefully give us enough time to remedy the problem.

There may be additional charges for multiple files or special conversion needs.

Should you have any questions regarding the following data requirements, please contact our Computer Department manager Tim Mcteigue at extension 102.

MEDIA FORMATS ACCEPTED

    Data can be accepted in any of the following media:

    • 3.5'' Double Sided/High Density Diskettes
    • ZlP Disk
    • CD-ROM

    ALL MEDIA MUST BE LABELED WITH YOUR COMPANY NAME,

    JOB NAME AND NAME AND NAME(S) OF THE FILE(S) ON THE DISK.

 

SUPPORTED FILE TYPES

    Make sure that you export your files from your program into one of the file types listed below:

    • ASCII Fixed Length
    • ASCII Delimited (either Tab or Comma)
    • DBase Files (.dbf extension)
    • Text Files (.txt extension)
    • Excel Files (.xls extension)
    • Microsoft Access Files (.mdb extension)
    • Filemaker Files (.fp3 or .fp4 extension)
    • Word Processing Data File

SIGNATURES OR LOGOS

For signatures or logos being used in personalized letters or addressing of your mailing piece, please make sure you save them either as ''TIFF'' or Bitmap "BMP'' files.

EMAIL

If you wish to e-mail your file(s) to us, send them as attachments to Tim@BetterLists.com. Please make sure that you e-mail us your file layout, as well as any directions.

FILE TRANSFER PROTOCOL (FTP)

You may send your file(s) with a direct Internet connection to our FTP site. Enter the address: ftp://www.BetterLists.com and press enter. Our user name is "bliftp'' and the password is ''pamela". (lower case) Drag your file(s) in the folder on the screen. You must then notify us that you have sent a file to our FTP location.

ADDRESS LAYOUT

List all fields that you want to appear in the "address label", and in the order in which you want them to appear.

If you need special codes or additional information to appear in the address template, please indicate which fields to use in Address Layout.

[Salutation][First Name][Last Name]
[Company]
[Address 1]
[Address 2]
[City][State][Zip]

If we do not receive the specific address layout, we can not be responsible for incorrect label format or missing fields or address